Job Description

Job Description

Job Description

*Italian Speakers*

Must be fluent in Italian and English

General Responsibilities

• Maintain and reconcile company books, including daily accounts payable and receivable.

• Enter invoices, post vendor bills, and manage payments.

• Record journal entries and maintain the general ledger.

• Input financial data into accounting software and ensure proper filing of bills and invoices.

• Follow up with vendors to ensure timely payments and resolve outstanding balances.

• Assist with bank reconciliations and monthly financial reporting.

• Support annual tax filings and coordinate with the accounting team on audits and financial

planning.

• Perform other accounting duties as needed.

• Process payroll accurately and on schedule, ensuring compliance with federal, state, and

local regulations.

• Maintain and update employee payroll records; calculate wages, deductions, bonuses, and

reimbursements.

• Coordinate with HR to ensure accurate payroll data and documentation.

Accounts Receivable (A/R)

• Maintain accurate customer account details, including credit limits, terms, and tax status.

• Issue accurate invoices to clients and ensure proper documentation and timely follow-up.

• Resolve billing inquiries and disputes; provide invoice copies and clarification.

• Process credit card payments received via email or phone.

• Monitor shared accounts email inbox and respond or forward messages appropriately.

• Calculate and file applicable sales taxes in compliance with state and local regulations.

Ensure valid sales tax exemption certificates are on file.

• Manage collections for past due accounts while maintaining positive customer relationships.

Communicate with customers regarding overdue balances and document all interactions.

• Collaborate with collection agencies on difficult accounts when needed.

• Answer accounting-related phone inquiries professionally and efficiently.

Accounts Payable (A/P)

• Process high-volume vendor bills across multiple bank accounts and manage payments.

• Review vendor statements and resolve discrepancies.

• Maintain strong vendor relationships and request documents/certificates when needed.

• Serve as backup for other accounting functions.

• Respond to accounting inquiries via phone in a courteous and helpful manner.

• Perform additional accounting tasks as assigned.

Payroll Responsibilities

• Process payroll accurately and on schedule, ensuring compliance with U.S. tax and labor

laws.

• Maintain employee payroll records and update for new hires, terminations, and changes.

• Calculate wages, deductions, bonuses, and reimbursements.

• File payroll tax reports and ensure timely tax payments.• Coordinate with HR and accounting teams to ensure payroll data integrity and resolve

discrepancies.

• Generate payroll reports and support audits and year-end filings (W-2s, 1099s).

• Respond to employee payroll inquiries and maintain confidentiality.

• Use payroll software (e.g. ADP) to manage payroll functions efficiently.

Qualifications

• Italian Language is a MUST

• Bachelor’s degree in Accounting, Finance, or related field preferred.

• Minimum 3 years of experience in accounting, A/P, A/R required. Experience with payroll

preferred.

• Experience with QuickBooks Desktop and Online required; familiarity with other accounting

software and ADP preferred.

• Proficient in MS Office, especially Excel (formulas, pivot tables, VLOOKUP).

• Strong understanding of accounting principles, credit practices, and collection regulations.

• Ability to calculate figures, amounts, ratios, formulas, discounts, fees, etc.

• Excellent communication, organizational, and time management skills.

• Ability to work independently, prioritize tasks, and meet deadlines for several accounts.

• Detail-oriented, adaptable, and capable of handling confidential information.

• Fluent in English and Italian.

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