Job Description

Job Description

Job Description

Title: Office Manager

Payrate: $25–$35/hour

Duration: 7-month assignment

Start Date: December 1, 2025

Location: On-site, San Jose, CA (5 days per week)

Summary:

Are you the type of person who thrives on creating order, keeping operations running smoothly, and making every workspace feel welcoming? We're looking for an Office Manager to oversee the day-to-day management of our San Jose headquarters while supporting additional offices in Austin and Boston.

In this highly visible role, you’ll ensure a seamless and welcoming office environment—managing supplies, facilities, vendors, and events with care and professionalism. You’ll also support executives with administrative coordination, travel arrangements, and scheduling.

If you’re proactive, resourceful, and love keeping things organized while juggling multiple priorities, this role is a perfect fit.

What You’ll Do:

• Greet guests and visiting employees, ensuring a professional and friendly experience
• Receive, scan, and distribute mail; manage inbound and outbound package shipments
• Maintain office supplies across all three U.S. office locations
• Serve as the main point of contact for building management, maintenance, and repair vendors
• Manage catering and lunch orders for team meetings and events
• Answer phones, deliver messages, and forward voice mails to relevant parties
• Assist with meeting scheduling and conference room booking when necessary
• Maintain kitchen supplies including drinks, snacks, utensils, and related supplies, including management of 3rd party suppliers
• Oversee light janitorial upkeep and coordinate larger cleaning efforts with providers

In addition to the core Office Manager responsibilities, this role will provide administrative assistance to certain executives of the company.

Duties may include:

• Calendar / schedule support in collaboration with other Executive and Administrative Assistants at the company
• Travel management: flight / hotel / car booking, rescheduling, etc.
• Assistance with planning meetings and events, including space procurement, catering, and other logistics
• Assist with expense reporting submissions and policy compliance

What You Bring:

• 2+ years of experience in office management, operations, or administration
• Excellent written and verbal communication skills with a positive, professional demeanor
• Strong multitasking and problem-solving skills in a fast-paced environment
• Proficiency in Microsoft Office (Outlook, Word, Excel)
• Highly organized with strong attention to detail and follow-through
• Ability to sense and respond promptly to employee and business needs
• Proactive, solutions-focused, and able to work independently

Bonus Points If You Have:

• Experience supporting multiple office locations
• Background in facilities coordination or executive administrative support
• A passion for fostering a positive, efficient, and people-first workplace

We are an equal opportunity employer and do not discriminate based on age, ethnicity, gender, nationality, religious belief, sexual orientation, or disability.

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