Job Description

Job Description

Job Description

We are looking for a highly organized and proactive Office Manager to oversee administrative operations and support internal staff in a hybrid work environment. This is a part-time Contract position based in San Francisco, California, requiring both on-site and remote work. The ideal candidate will bring strong attention to detail, excellent communication skills, and the ability to manage multiple tasks efficiently.

Responsibilities:

• Process, scan, and distribute incoming mail to ensure timely handling.

• Manage administrative credit card activity and maintain accurate records.

• Upload invoices and receipts to internal systems for seamless accounting processes.

• Coordinate and monitor invoice documentation within company systems for proper tracking.

• Handle light housekeeping duties such as organizing snacks and maintaining office cleanliness.

• Receive deliveries, break down boxes, and organize office supplies as needed.

• Communicate with vendors and coordinate technical support when required.

• Maintain well-organized digital files and documents using Google Drive.

• Proofread and format documents in Google Docs to ensure accuracy and professionalism.

• Utilize tools such as Salesforce and Ramp pay systems to streamline office operations.

• Minimum of 1 year of experience in administrative office management or similar roles.
• Proficiency in managing office supplies and coordinating orders.
• Familiarity with accounts payable processes and financial documentation.
• Ability to perform receptionist duties and handle correspondence effectively.
• Strong organizational skills to maintain accurate records and files.
• Comfort with technology, including learning new systems and tools.
• Excellent written and verbal communication skills.
• Ability to work independently and manage tasks with minimal supervision.

Job Tags

Contract work, Part time, Work at office,

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