Job Description

Overview

We’re looking for a trusted, detail-obsessed Executive & Personal Assistant to support the CEO in every facet of their professional and personal life. This role is dedicated exclusively to the CEO — ensuring their time, schedule, and energy are focused on what matters most at work and at home.

You’ll be their organizational backbone, handling logistics, follow-through, and communication with discretion and warmth. From managing their calendar and travel to overseeing household coordination, you’ll help the CEO stay one step ahead — calm, prepared, and fully supported.

What You’ll Do

Executive Support (CEO-Specific)

• Manage CEO’s daily calendar, meetings, and appointments — prioritizing and protecting their time across internal and external commitments.
• Serve as their point of coordination for all CEO-level communications and follow-ups.
• Handle all travel logistics for CEO (domestic and international), including flights, ground transportation, accommodations, and detailed itineraries.
• Act as a confidential partner, maintaining sensitivity around business decisions, partner relationships, and personal matters.
• Meetings, support CEO by participating in meetings as directed and taking notes.
• Occasionally sitting in a meeting CEO cannot attend.
• Support CEO in preparing for important meetings — coordinating their materials and ensuring readiness.
• Additional coordination as needed.
• Provide light administrative support for CEO’s direct reports when it directly relates to their schedule or requests (but not general team support).

Personal Support (Home & Life Management)

• Support CEO’s personal schedule, family commitments, and household needs — from appointments and errands to home maintenance and school calendars.
• Manage travel, hospitality, and logistics for family trips, events, or holidays.
• Assist with driving and errands, including drop off, pick up for kids.
• Assist personal purchases, deliveries, and vendor relationships (e.g., home services, maintenance, personal shopping).
• Handle reservations, and special occasions, ensuring everything reflects CEO’s taste and tone.
• Maintain a high degree of discretion and trust — managing sensitive information and household details confidentially.
• Proactively anticipate personal and family needs to keep daily life running smoothly and efficiently.

What You Bring

• 5+ years supporting a CEO or Founder in a blended EA/PA capacity, ideally in a high-growth or creative environment.
• Extreme discretion, integrity, and reliability — trusted with sensitive business and personal information.
• Impeccable organization skills and ability to manage multiple priorities fluidly.
• Excellent written and verbal communication; confident yet approachable.
• Tech-savvy with Google Workspace, iCal, Slack, Zoom, and travel platforms.
• A proactive, low-ego attitude — no task is too small or too complex.
• Calm under pressure, with strong judgment and an instinct for when to push or protect.

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