Job Description

Job Description

As the Executive Assistant to senior leadership at this commercial real estate company, you’ll play a pivotal role supporting a mix of administrative, operational, and ad hoc support. The company is seeking an experienced, resourceful professional who can anticipate needs, solve problems quickly, and represent leadership with polish. The ideal candidate is business-savvy, poised under pressure, and thrives in a fast-paced, team-oriented environment. If you’re someone who enjoys taking initiative, builds trusted relationships easily, and keeps operations running seamlessly behind the scenes, we encourage you to apply today!

Key Responsibilities:

• Coordinate and book seamless domestic and international travel, complete with detailed itineraries and contingency plans.
• Stay informed on the status of all projects to answer general questions, proactively respond to issues, and start processes and procedures when leadership is unavailable.
• Liaise with colleagues to facilitate communication and coordinate projects goals.
• Organize and electronically manage forms, applications, and deadlines.
• Track and submit expense reports; ensure all details are clear, compliant, and timely.
• Support special projects and assignments as assigned.
• Regularly correspond and work alongside professionals from all areas of the firm, including investment management, business development, and human resources.
• Oversee the maintenance and upkeep of client-related records and financial reports.
• Deliver exceptional service to all current and prospective clients.
• Prepare, edit, and finalize presentations and reports for various contacts.
• Provide light personal assistance as requested.

Why You’ll Love Working Here:

• Employees are generously compensated with eligibility for bonuses based on performance.
• Mid-sized firm with an entrepreneurial spirit.
• A company who loves to promote from within and offers a variety of responsibilities.
• Hybrid work model; candidates must be able to adjust their schedule to meet the needs of leadership.

What We’re Looking For:

• Tailored experience. You’ve honed your craft supporting senior executives, ideally in finance or real estate, and bring at least five years of proven success. A bachelor’s degree is required.
• A force. You work hard, stay focused, and bring a sense of urgency and ownership to everything you do.
• Digitally fluent. You move comfortably between platforms like MS Office, Google Drive, CRM tools, and Adobe.
• High-touch. You are able to cater to the needs of clients while providing the highest-level of customer service.
• Meticulous. Organization and precision are your trademarks; you ensure no detail is overlooked.
• Responsive. When it comes to managing communication between groups and across time zones, timing is everything. You are accessible and timely in your responses.

Essential to Hawthorne Lane’s success is our ability to attract talent from a range of backgrounds. Our network reflects the diverse community around us, and we believe in a workplace where everyone feels valued and empowered to succeed. Applicants will not be discriminated against on the basis of race, color, creed, religion, sex, national origin, age, disability, marital or veteran status, sexual orientation, or any other legally protected status.

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