Support a mission-driven couple growing brands, real estate ventures, and a top-tier podcast.

This role supports a husband-and-wife founder duo as they expand their personal brands, podcast, and real estate ventures. We create meaningful content and high-impact, design-forward experiences—with the podcast as a key platform for connection and growth.

We're looking for a highly organized, resourceful Executive Assistant who can manage our time, energy, and operations with precision. This is a growth-oriented position for someone who thrives in a fast-paced, entrepreneurial environment and wants to play a vital role in building something special.

Admin & Executive Support

• Own and manage executive Google calendars with precision (15-min level of detail)
• Organize and manage Gmail inboxes; draft and respond to emails on behalf of executives
• Schedule appointments, coordinate meetings, and leverage automation tools
• Be the gatekeeper of time and energy for both founders

Operations & Logistics

• Plan and coordinate logistics for in-person podcasts, content shoots, meetups, and events
• Book travel and accommodations
• Support task and project management for hotel renovations, operations, and short-term rentals
• Coordinate with bookkeepers, pay vendors, and initiate wire transfers as needed
• Run payroll and assist with onboarding new hires

Content & Brand Growth

• Research podcast guests, speaking opportunities, and potential partnerships
• Schedule and coordinate content creation with the team and founders
• Assist in launching and managing campaigns related to brand, podcast, or real estate projects
• Leverage AI tools and systems to streamline operations, documentation, and reporting

Reporting & Systems

• Build simple dashboards and reports to track KPIs and project milestones
• Maintain organized systems inside Asana, Notion, or similar tools
• Support and document SOPs

Personal Assistance (As Needed)

• Provide occasional personal support to the founders
• Some travel may be required to support events, content shoots, or on-site logistics

• Thrive in fast-moving, entrepreneurial environment
• Are obsessed with organization, follow-through, and details
• Take initiative and don’t wait to be told what to do
• Love solving problems, doing research, and figuring things out
• Communicate clearly and professionally (written and verbal)
• Are comfortable using AI tools like ChatGPT or Claude to improve efficiency
• Enjoy wearing many hats and supporting both big-picture vision and daily tasks

• 2+ years of experience as an Executive Assistant or similar role

Proficiency in:

• Google Workspace (Gmail, Calendar, Drive)
• Asana / Notion / Monday
• ChatGPT / Claude or similar AI tools
• Calendly, Zoom, Slack
• Basic spreadsheet/reporting skills
• Strong discretion and ability to handle sensitive information
• Bonus: Familiarity with real estate, podcasting, or personal branding

• Job Type: Full-Time (Remote)
• Schedule: Monday–Friday (8-hour shift)
• Occasional weekend or evening support may be needed