Job Description

Job Description

Executive Assistant – C-Suite

Location: Houston, TX

Industry: Mechanical, Electrical & Plumbing (MEP) Contracting

Employment Type: Full-Time, On-Site

Why Join Us?

Our client is a leading building and service provider for mechanical, electrical, and plumbing (MEP) systems, known for delivering complex projects with precision, innovation, and integrity. Their reputation is built on technical excellence and a culture that values teamwork, accountability, and continuous improvement. Employees enjoy a supportive environment where their work directly impacts the success of large-scale, high-profile projects across Texas and beyond.

Role Overview

The Executive Assistant – C-Suite provides high-level administrative and operational support to the President/CEO, CFO, COO, and their direct reports. This individual will play a critical role in keeping the executive team organized, informed, and focused on strategic priorities. The ideal candidate is proactive, detail-driven, and thrives in a fast-paced, collaborative environment—balancing multiple projects while maintaining professionalism and discretion.

Key Responsibilities

• Provide executive-level administrative support to the President/CEO, CFO, COO, and their direct reports.

• Coordinate and manage corporate projects and events, exercising initiative and efficiency in meeting demanding deadlines.

• Act as liaison between departments to ensure effective communication and timely reporting.

• Plan and coordinate corporate luncheons, monthly Lunch & Learns, and RVP/SVP meetings, both on-site and off-site.

• Draft agendas and manage hotel, travel, and catering arrangements for RVP meetings.

• Process and submit expense reports for senior executives in a timely and accurate manner.

• Manage office and kitchen supplies, mail distribution, and maintenance of key equipment (copiers, UPS, Keurig, Water, Ice Machine, etc.).

• Assist with Accounting communications, including quarterly incentive emails.

• Support corporate programs such as the CSUSA Scholarship initiative.

Success Metrics

• C-suite executives’ experience increased efficiency and reduced administrative load.

• Meetings, events, and reports are organized, timely, and professional.

• Expense and documentation processes are accurate and compliant.

• The office environment runs smoothly with proactive coordination and communication.

Who You Are

You are a poised and highly organized professional who thrives on making order out of chaos. You anticipate needs before they arise, communicate with clarity and confidence, and handle sensitive information with discretion. You take pride in supporting high-level leaders and keeping a fast-moving organization running at its best.

Qualifications & Experience

• Minimum 5 years’ experience supporting senior executives or C-suite leadership.

• Experience in construction, mechanical contracting, or MEP services preferred.

• Proven experience with expense reporting, meeting planning and scheduling, maintaining the office environment, calendaring, and document management.

• Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).

• Experience using Certify/Emburse.

• Strong organizational and multitasking skills with meticulous attention to detail.

• Exceptional written and verbal communication skills.

• Ability to maintain professionalism and discretion in handling confidential matters.

Apply Now

If you’re ready to bring your organizational expertise and executive support skills to a leading MEP contracting firm, we’d love to hear from you. Apply today and join a company that values precision, professionalism, and people.

Applicants must be authorized to work for ANY employer in the U.S. We are unable to sponsor or take over sponsorship of an employment Visa at this time.

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