Job Description

The Documentation Clerk plays a key role in maintaining accurate and organized records that support agency operations. This role is responsible for managing, filing, and tracking important documents-both digital and physical-to ensure information is readily accessible and compliant with organizational standards.

Key Responsibilities:

Organize, update, and maintain electronic and physical records

File and archive important documents in accordance with established procedures

Prepare, scan, and index documents to support easy retrieval

Review documents for completeness, accuracy, and adherence to formatting standards

Assist teams in locating and accessing necessary documentation

Ensure confidential materials are handled securely and professionally

Support compliance with recordkeeping policies and retention schedules

Assist with general administrative tasks as needed

Qualifications:

Previous experience in document control, records management, or administrative support

Strong organizational skills with high attention to detail

Proficiency with standard office tools (Microsoft Office, Google Workspace)

Comfortable working independently and with cross-functional teams

Ability to manage multiple tasks and maintain accurate documentation

Skills & Attributes:

Methodical and detail-oriented

Excellent time-management and multitasking abilities

Professional communication skills

Discrete and reliable when handling confidential information

Job Tags

Work at office,

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