Job Description

Job Description

Department: Digital Management Services

Reports to: Director, Digital Management Services

Job Type: Full-time – Regular

Job Classification: Hourly (Non-exempt)

Workplace Location: Los Angeles – Pickford

Summary/Objective:

The Digital Archivist supports the DMS team in ensuring the proper preservation and accessibility of the Academy’s time-based media assets. This role plays a key part in maintaining the integrity of these valuable assets by preserving and converting them into multiple formats for viewing and distribution. The position works collaboratively with various Academy teams and DMS staff to uphold archival standards and ensure long-term access to the Academy’s digital collections.

This position is represented by a union.

Essential Functions of the Job:

• Support digital preservation and access by processing time-based media to DMS systems using established ingest workflows and in consultation with Academy and DMS teams.
• Facilitate access to digital collections by responding to access requests from Academy teams and creating mezzanines; identify and deliver media promptly and by deadline.
• Work with the DMS Director and liaise with Film Archive to identify and prioritize at-risk media and coordinate digitization with internal teams and external vendors. Submit invoices to the Director, DMS, and CTO for processing and budget tracking.
• Maintain a steady and consistent flow of ingests by assisting in troubleshooting workflow issues in partnership with DMS staff and vendors.
• Promote user satisfaction by evaluating help desk tickets; interact with and respond to users to understand obstacles and technical issues, and work cooperatively toward resolutions.
• Collaborate with the DMS team on data governance and participate in system and process improvements while contributing to system documentation, including enhancing documentation of procedures and workflows.
• Improve the quality and effectiveness of DMS systems through testing and helping with staff training and support.
• Ensure department coverage by providing back-up for Digital Archivists and other members of the DMS team.

Required Competencies:

• 2+ years of experience in web-based database applications, including basic and advanced searching, and metadata creation in collection management and digital asset management systems.
• Understanding of a variety of digital file formats with a particular emphasis on digital video and audio, including video codecs and transcoding processes.
• Experience in web-based database applications, including basic and advanced searching, and metadata creation in collection management and digital asset management systems.
• Highly organized to effectively perform varied duties, track multi-stage ingest processes, and coordinate cross-functional projects with tight deadlines and budget constraints.
• Collaborative and user-focused approach to working with internal teams, including excellent written and verbal communication skills interacting with staff with varying technical skills.
• Creative approach to problem-solving to improve processes and workflows, troubleshoot technical issues, and facilitate department goals.
• Strong interest in digital preservation, including digitization requirements, content auditing, fixity checks, and file format longevity.
• Background in cinema and filmmaking or film archives.

Preferred Qualifications:

• An advanced degree in digital media, film production, or digital preservation preferred.
• Knowledge of a wide range of moving image and non-moving image file formats, quality and file size specifications, and lossless and lossy compression schemes (.TIF, DCP, ProRes).
• Meticulous attention to detail updating database records with thoroughness and accuracy, tracking ingest processes and coordinating digitization logistics.
• Writing skills to document workflows and create procedures and manuals that are clear and easy to understand for a variety of audiences.
• Awareness of technological advances in digital media, including new file formats, compression tools, and workflow solutions.
• Experience with Axiell Collections and/or OpenText Media Management.

Required Vaccination: Full vaccination against COVID-19 is required, including any booster vaccinations as applicable. Exception: Medical and religious accommodations approved by the Office of People & Culture.

Hybrid Requirement: All Academy positions require a minimum of 2 days per week of in-person work at an Academy Location. Exceptions: Positions requiring daily in-person presence (ex., Front-line staff, staff who need to deal with materials on-site, etc.) and medical and religious accommodations approved by the Office of People & Culture.

Compensation: The expected salary range for this role is $31.25 - $32.69 per hour. The actual base pay offered will be determined by factors such as experience, skills, training, location, certifications, education, and other factors permitted by law. Decisions will be made on a case-by-case basis.

Benefits:

• Comprehensive medical, dental, and vision coverage.
• 15 days of PTO, plus company-paid holidays.
• Additional time off including summer hours, winter hours, and a cultural floating holiday.
• Paid sick leave.
• Paid parental leave.
• 401k retirement plan with a company match
• Clean Air Commuter Program
• Employee Assistance Program through CompPsych Guidance Resources.
• Wellness benefits through Cigna Healthcare.
• Free access to 16,000+ online courses through LinkedIn Learning
• Free Academy membership screenings
• Free tickets and screenings at the Academy Museum
• Employee discounts through LifeMart and Working Advantage

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