Job Description

Title: Benefits & Leave Programs Specialist

Contract until end of year

Pay range: $48-54/hour

Location: San Rafael, CA

Key Responsibilities

• Oversee daily operations of benefits, wellness, retirement, and leave programs for both union and non-union staff.
• Guide employees through their benefits, helping them understand and maximize their options.
• Administer workers' comp and leave programs with accurate documentation and timely coordination.
• Identify ways to streamline and automate benefits processes using HRIS and leave management tools.
• Ensure adherence to ERISA, HIPAA, FMLA, and other regulations through audits and data tracking.
• Work closely with HR, Legal, Payroll, Finance, and Claims teams to ensure smooth operations.
• Manage vendor relationships, resolve service issues, and handle renewals and contracts.
• Support planning and execution of annual enrollment and plan transitions.
• Create and deliver benefit guides, policy materials, and required notices.
• Recommend improvements to plan design, cost modeling, and administrative practices.

Qualifications

• Bachelor’s degree in Human Resources or equivalent experience
• Minimum 5 years in full-cycle benefits administration
• Preferred: experience with retirement plans, union/multi-employer plans, and vendor/broker coordination
• Certifications (Preferred): CEBS, CBP, PHR, or SPHR
• Proficiency in HRIS/benefits platforms (UKG or PlanSource a plus)
• Advanced Excel; basic Word, Outlook, PowerPoint
• Ability to clearly explain complex benefits topics to diverse audiences.
• Compliance Knowledge: Strong understanding of ERISA, ACA, COBRA, FMLA, HIPAA, ADA.

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