Job Description

Abacus Solutions Group is a family-owned leader in workforce and talent solutions with over 80 years of experience. We are known for our supportive culture and long-standing client partnerships. Abacus offers more than just a job—we provide a path to lasting career growth with trusted employers nationwide.

Personal/Admin Assistant

We are seeking a highly organized and discreet Personal/Admin Assistant to support the operations of a private family business with multiple entities across various industries. This role blends administrative, personal, and light accounting responsibilities, requiring a proactive individual who can manage diverse tasks with professionalism and confidentiality.

Key Responsibilities

• Manage calendars, appointments, and travel arrangements across business and personal schedules
• Prepare meeting agendas, take minutes, and follow up on action items
• Draft and manage correspondence, reports, and presentations
• Liaise with accountants, attorneys, vendors, and staff across different business entities
• Track deadlines, renewals, and compliance documents for various companies
• Assist with document management and inter-entity communications
• Process invoices, receipts, and reimbursements
• Assist with expense tracking and monthly reconciliations
• Maintain records for petty cash, credit card statements, and vendor payments
• Support preparation of financial reports and liaise with external accountants as needed
• Handle sensitive financial, legal, and personal information with utmost confidentiality
• Maintain secure filing systems and digital records

Qualifications

• Proven experience in administrative or executive support roles
• Prior experience in a family office or multi-entity business environment
• Basic understanding of accounting principles and bookkeeping practices
• Strong organizational and multitasking abilities
• Excellent written and verbal communication skills
• Proficiency in Microsoft Office Suite, Google Workspace, and accounting software (e.g., QuickBooks,)
• Ability to work independently and adapt to changing priorities
• High level of discretion and professionalism

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