Job Description

Job ID: 63723

Title: Administrative Services Assistant

Client: TN DHS

Location: 5600 Brainerd Rd STE 602 A Chattanooga Tennessee 37411

Duration: 6 Months

Shift: 8:00 AM to 4:30 PM

• Under general supervision is responsible for professional staff work of routine through average difficulty in relieving an executive of administrative detail; and performs related work as required.
• An employee in this class routinely performs general assignments to relieve an executive of administrative detail and other duties which do not require his/her personal attention.
• Routinely acts as liaison between executives office and the governors office departmental staff and other state departments and agencies local and federal agencies and community organizations and groups; attends legislative functions and meetings as required to gain information; routinely handles complaints and requests from members of the legislature and other departments citizens and employees as required; attends receptions luncheons dinners and other gatherings in performing personal contact duties.
• Assigns trains supervises and evaluates assigned clerical and other staff and their work; makes recommendations on personnel actions such as employment promotion demotion transfer retention and increases for exceptional performance.
• Handles routine correspondence including composition of replies and routes to the appropriate operating division for reply; prepares nonroutine correspondence as requested; assembles information for speeches staff meetings and other purposes; may take minutes at staff meetings. Makes travel arrangements; keeps expense accounts; orders office supplies as needed.
• Operates standard office machines and equipment as necessary.

Education and Experience:

• Graduation from an accredited college or university with a bachelors degree; qualifying full time increasingly responsible subprofessional experience or paraprofessional or professional experience may be substituted for the required education on a yearforyear basis to a maximum of four years.

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