Job Description

Job Description

Job Description

The Accounts Receivable Manager will lead & manage the company's accounts receivable work and provide administrative support for the finance & accounting team and the company. The AR Manager will be a liaison between clients, vendors, key stakeholders and cross-functional internal teams. An effective leader will be responsible for day-to-day accounts receivable responsibilities including invoicing, billing, collection management, and cash flow. They will ensure the accurate invoicing of clients and the collection of payments within deadlines on behalf of the company. Some tasks involve managing client invoicing and compliance portals, billing clients, reviewing deposits and refunds for posting and account reconciliation. Other responsibilities include contract management, lien releases, W-9, credit collections, debt settlements, and asset recovery. The AR Manager will be expected to meet or exceed daily, weekly and monthly invoicing and collection goals. A successful leader will also assist with compliance matters, audits and financial analysis. In addition, the AR Manager will respond to basic inquiries and perform other administrative tasks related to creating accurate and complete invoices, timely payments, and maintaining meticulous contract & billing records. The AR Manager ensures that clients pay their accounts on time to effectively strengthen the company's financial position. The Accounts Receivable Manager will report directly to the Finance and Accounting Manager.

Responsibilities:

• Monitor client accounts on a daily basis
• Identify outstanding account receivables for collection efforts
• Investigate historical data for debts and bills
• Take actions in order to encourage timely payments
• Contact clients and discuss their overdue payments
• Make outbound collection calls in a professional manner while keeping and improving client relations
• Collect client payments in accordance with payment due dates
• Process payments and refunds
• Resolve billing issues
• Resolve client credit issues
• Resolves client-billing problems and rescues accounts receivable delinquency, applying good client service in a timely manner
• Update account status records
• Prepare and present reports on collection activities and progress
• Mail correspondence to clients to encourage payment of delinquent accounts.
• Clarify any questionable invoice items, prices or receiving signatures
• Assemble and review invoices to be completed for payment
• Maintain copies of invoices or correspondence necessary for files
• Run periodic reports and other records
• Obtain proper information and/or data regarding invoice payments
• Check vendor files for any previous payments and assign voucher numbers
• Prepare vouchers listing invoice number, date, vendor address, item description, amounts and coding per accounting policies and procedures
• Reconcile bank statements
• Input daily bookkeeping and record keeping
• Verify invoices against purchase orders and ensure goods or services were received before issuing payment to vendors
• Post business transactions, process invoices, verify financial data for use in maintaining accounts payable records
• Provide other clerical support necessary to pay the obligations of the organization
• Maintain meticulous records of outstanding payables
• Ensure the accuracy of an organization's financial documents for payment, auditing and tax purposes
• Protect businesses against unintentional overpayment
• Practice effective monitoring to ensure payments are made to vendors in a timely manner
• Conducting credit checks on new and potential clients
• Following debt collection policies and regulations of the company
• Meeting deadlines for invoicing and payment collection
• Monitoring the invoicing and money collection processes
• Track payments and make various banking deposits. Follow account payable and accounts receivable policies, control processes, procedures, and guidelines. These specialists work to ensure activities related to receivables and payables are error-free
• Ensuring the timely collection of payments.
• Negotiating with clients in cases when non-payment occurs
• Preparing monthly feedback reports on payment collections
• Keeping records of invoices, deposits, and all correspondence regarding payment collection
• Remaining informed of any legislative procedural training regarding debt collection

Qualifications

• High school diploma
• Bachelor's degree (required) in Accounting (preferred)
• Minimum of 5 years of experience as accounts receivable manager and/or corporate collections experience
• CPA given preference
• Previous Controller experience given preference
• Proven experience as an AR Manager, Collection Manager or similar role
• Working knowledge of MS Office and databases and software, i.e., QuickBooks
• Experience with accounting software such as QuickBooks and General Ledger and MS Excel
• Strong client service skills.
• Ability to calculate and manage accounting figures.
• Basic understanding of accounting principles
• Comfort working with budgets, payroll, revenue, and forecasting.
• Comfortable working with targets
• Knowledge of collection laws and regulations
• Excellent knowledge of billing procedures
• Highly skilled in various collection techniques and negotiation skills
• Excellent communication and interpersonal skills
• Problem-solving, analytical and critical-thinking skills
• Attention to detail with an eye for accuracy
• Self-disciplined and capable of identifying and completing critical tasks independently and with a sense of urgency
• Willingness to learn and grow
• Available to work flexible hours including early mornings, evenings, weekends and/or holidays, as well as work weeks that may at times exceed 40 hours

This is an 100% in-office position. This is not a remote role.

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